General Information

Information for Participants

This year's program is in-person on Friday, November 3, 2023.

• 8 to 11:30 a.m. - Poster Session Harper Center Gym
• 12 to 1 p.m. - Keynote Seminar DD110
• 1:30 to 4:45 p.m. - Oral Sessions James W. Colbert Education Center and Library
• 5 to 6 p.m. - Awards Ceremony DD110

Poster Presentation Sessions

Poster sessions will be held in the Harper Student Center Gym. Presenters are encouraged to view the posters currently on display on the walls of the Basic Science Building and at other locations around campus for examples of poster layout, design and size. For assistance with poster design and content, contact the MUSC Center for Academic Excellence. Most poster support boards are 3’6” tall by 5’6” wide.

Poster boards will be available Friday morning for:

Group A Set up Poster: 7:30 to 8 a.m. Session time: 8 to 9:30 a.m.
Group B Set up Poster: 9:30 to 10 a.m. Session time 10 to 11:30 a.m.

*Numbers corresponding to the abstract numbers in the following program will be on each board.

Group A should take their posters down at 9:30 a.m. so Group B can put their posters up. Judging begins at 8 a.m. for Group A and 10 a.m. for Group B. Group B can take their posters down at 11:30 a.m. Presentations should be no more than 8 minutes, followed by 5 minutes of questions from the judges. Please note that unless notified otherwise, you will have 3 judges for the regular sessions visit your poster to they may visit all together, in pairs, or one at a time. Judges for the regular sessions will be wearing red name tags. Please do not leave your poster until you have presented it to all 3 regular session judges.

Oral Presentation Sessions

The oral sessions will be held at the James W. Colbert Education Center and Library in various rooms to please check the program for specific room assignments. Computer projection using a PC platform will be available. It is suggested that you save your presentation on a thumb drive, etc. Ensure that your presentation loads and runs correctly before you save it. Download your presentation to the desktop of the computer in the room where you will be presenting; do this BEFORE the start time of your session on Friday, November 3rd. Oral presentation time slots are 15 minutes. An oral presentation should last no more than 10 minutes, with the remaining time for questions. The 15-minute time slot will be adhered to by the session judges to you will receive a warning at 3 minutes. Remember that question handling is one of the criteria being evaluated, and if you leave no time for questions, you will lose points.

Judging

Teams of 3 judges will evaluate presentations in each of the sessions. Judges will be wearing red nametags. Presentations will be scored on a scale of 1-10 in ten categories (see next page for sample score sheet). The scores for the 10 categories (max 100) from each judge in that session will be used to compute a ranked score. Prizes will be awarded for 1st and 2nd place in each session. We have tried to assign judges to avoid possible conflicts of interest. Scores and evaluations will be emailed to presenters by responding to the message from Dr. Greseth and Megan Ellison indicating the score sheets have been compiled. If you selected that you wanted to be considered for special awards and your presentation qualifies for further judging, you will be visited by additional judges that will operate as separate teams.

Breaks

Coffee, doughnuts and water will be available from 9:30 to 11:30 a.m. during the poster session. Additionally, a MUSC-catered lunch will be provided for presenters and other attendees at 10:30 a.m.